What you need to do after your student files for graduation:
Submit a Major Check Form to the Graduate Coordinator.
Once your student informs you that he/she has filed for graduation, submit a Major Check form to the Graduate Coordinator. Hand deliver or submit via email. Students are not allowed to hand-carry completed forms. Click here for instructions on how to access your student's unofficial transcript through MyCSUEB. Once you have access to your student's record, open the student's "Course History". From here, you can copy and paste the list of courses directly into Excel. From Excel you can delete unnecessary courses. Finally you can use the course list in Excel as a template to copy and paste into the Major Check form.
Special Instructions:
- If your advisee completed an excess of 30 semester units, only list the minimum number of units required for graduation choosing required courses and the electives with the best grades (GPA calculations are based on the major check). Major Check forms that list all units taken will not be accepted by the graduate evaluators.
- If courses listed on the grad check will be older than 5 years by the intended semester of graduation ask your student submit a “5-Year Rule Waiver Petition – 6th year extension” OR “5-Year Rule Waiver Petition – 7th and final year extension” to the graduate coordinator.
Schedule an Oral Defense and Post an Announcement in the Biology Office
In collaboration with your student and the student's graduate committee, choose the best day and time for the Oral Defense. You are required to schedule your oral defense before the format review deadline. Once the Oral Defense has been scheduled, email the Biology Office to reserve a room and post an announcement in the Biology office. Download and print the "Oral Defense Announcement" form or get a hard copy in the Biology Office. You can also email the Biology faculty a copy of the Announcement.
Complete an Oral Defense Assessment Form
Just before the oral defense is set to begin, send the link for the Oral Defense Assessment Google form to each committee member in attendance. Each committee member (including the research advisor) must complete the oral defense assessment Google form during or immediately following the oral defense. A completion memo will not be sent to the graduate evaluator until all the forms have been submitted.
Submit Change of Grade Form(s) for BIOL 691 Units
Once your student has passed his/her oral defense and submitted the final draft of the University thesis, submit a Change of Grade form for BIOL 691 (University Thesis Units) for each semester that BIOL 691 was taken. The grades need to be changed from RP to CR. DO NOT change these grades prior to completion of the thesis and oral defense. If this is done too early then you will have to change the grades from CR back to RP before changing them from RP to CR. This form can now be completed online. Sign in for access and then click on the "Change of Grade Form" link.
