Accounts Payable

About Us

The goal of the Accounts Payable Department is to disburse payments, in an accurate and timely manner while ensuring compliance with CSUEB and CSU policies and guidelines, as well as State and Federal laws and regulations. Activities include payments to vendors for goods and services, processing reimbursements, training and administration of the Procurement Credit Card (PCard) Program, providing supporting documentation for annual audits, providing travel and moving information to the campus community, submission of AP sales/use tax and issuing annual 1099-Misc forms.

CSU Travel Policy Updates

Mileage Rate Increases for Personal Car ($0.70) and Moving & Relocation ($0.21) - Effective Jan 1, 2025.
Domestic Lodging Limit has been increased from $275 to $333 per night to adjust for inflation and align with other state public higher education institutions. - Effective Apr 18, 2024.
Our campus will be implementing Meals and Incidental Expenses (M&IE) per diem, according to the updated CSU Travel Policy - Effective Jan 1, 2024.
Per diem rates for students and non-employees - standard per diem of $59 a day, and for 1st and last day of travel, it is up to 75% at the rate of $44.25.

Departmental Resources

Forms

When using the Adobe Sign version, please select from USE A WORKFLOW.

Note that forms begin with the letters AP (e.g., AP-Check Request Form).

Acknowledgement of Receipt Form (Adobe Sign)
Check Request Form (Adobe Sign) (Instructions )
Direct Deposit Form for Vendor ACH Payment- Please email accounts.payable@csueastbay.edu to sign up
Direct Deposit Form for Employees- Please email accounts.payable@csueastbay.edu to sign up
Global Travel Reservation Form for Students (Webpage) (Instructions)
Hospitality Expense Form (Adobe Sign)
Hotel/Motel Transient Occupancy Tax Waiver (PDF)
Invoice Approval Form (Adobe Sign) (Instructions )
Short Term Limited Scope Form (Adobe Sign) (Instructions)
STD261 - Authorization to Use Privately Owned Vehicles on State Business (Adobe Sign) (Instructions)
Travel Authorization Form (Adobe Sign) (Instructions)
Travel Expense Form- To be used by students and non-employees. (Web form) (Instructions)
Student Travel Expense Claim - Slides
Instruction on How to fill the Travel Web Form
VDR Department Form (Adobe Sign) (Instructions)

CSUEB Student VDR Guidance and FAQs

Vendor VDR Guidance and FAQs

Policies and Procedures

Adobe Sign P-Card Report Tutorial
Catering Invoice Payment Workflow
Check Request Guidelines
CSU System Wide Travel Procedures and Regulations
Hospitality Policy
- It is the policy of the California State University (CSU) that reimbursement for hospitality expenses are appropriate, reasonable and serve a clear purpose consistent with the mission and fiduciary responsibilities of the CSU. This policy governs the manner and extent to which the CSU and its auxiliaries may provide hospitality to its employees, students, donors, guests, and volunteers. For more information, please refer to the Policies and Procedures section above.
Paying Invoices to Vendors
Signing PDF Documents in Adobe Acrobat Reader
Student Reimbursements
- Student reimbursements should be submitted on a Check Request form (anything NOT related to travel, i.e., supply purchases).
- Student travel reimbursements must be submitted on the web form CSUEB Initiate Travel Reimbursement (which would include anything travel related i.e., registration, mileage, airfare, lodging, etc).

Having trouble opening a form? Right click on form link: Click on "Save link As..." ; Open downloaded form with Adobe Reader 9.1 (or higher) or Adobe Pro.

For any further questions, please contact the Accounts Payable department directly for additional assistance.

Staff Directory

Accounts Payable Duties

Travel (By Last Name)

Shengmei Chen A-C

Prabhjit Kaur D, O-S

Celestina Coleman G-M, T

Anna Bento E-F, N, U-Z

Purchase Orders (By Name of Vendor)

Lana Lewis A-D, N-S

Anna Bento E-F, T-Z

Celestina Coleman G-M

International Claims

Celestina Coleman A-Z (By employee last name)

Check Requests

Lana Lewis A-Z

STLS Forms

Shengmei Chen A-Z

P-Card/Travel Cards

Celestina Coleman A-K (By employee last name)

Anna Bento L-Z (By employee last name)

Certify Administrator

Shengmei Chen

Processes check runs, Handles Voids and Reissue payments

Prabhijit Kaur

Contact Information

Name

Postion

Phone & Email

Anna Bento

Accounting Technician

Phone: 510-885-4386

Email: anna.bento@csueastbay.edu

Celestina Coleman

Accounting Technician

Phone: 510-885-3277

Email: celestina.coleman@csueastbay.edu

Prabhjit Kaur

Accounting Technician

Phone: 510-885-3807

Email: prabhjit.kaur@csueastbay.edu

Shengmei Chen

Accounting Technician

Phone: 510-885-3637

Email: shengmei.chen@csueastbay.edu

VACANT

Accounting Technician

Phone: 510-885-3638

Email:

Travel

Contact Us

Accounts Payable

California State University, East Bay
Student Services and Administration, SA2750
25800 Carlos Bee Blvd
Hayward, CA 94542

Lana Lewis
Manager, Accounts Payable
Phone: 510-885-2854
Email: lana.lewis@csueastbay.edu

Nicole Yu
University Controller
Phone: 510-885-7363
Email: nicole.yu@csueastbay.edu

Accounts Payable

About Us

CSU Travel Policy Updates

Departmental Resources

Forms

When using the Adobe Sign version, please select from USE A WORKFLOW.

Note that forms begin with the letters AP (e.g., AP-Check Request Form).

Policies and Procedures

Staff Directory

Accounts Payable Duties

Contact Information

Contact Us

Additional Resources

Campus

Legal

Tools