Two different offices are involved in processing invoices for recruited international students (Global Academy and the International Recruitment & Marketing unit). If you have sent students to both Global Academy and the university, you will have to invoice for them separately.
Before any payment can be made, CSUEB must have a signed recruitment contract and up-to-date accounting documents on file (W8-BEN-E for foreign companies or W9 and a Vendor Data Record for US companies) for accounting purposes. If your agency moves to a new location or changes banks, we will need updated accounting documents.
How to Claim your Referral Fees:
For matriculated students (undergraduate and graduate)
Per our recruitment contract, payment cannot be made until the drop date of the second semester of attendance. For those enrolling in Fall, this means recruiters can be paid after the drop date for the Spring semester which will be in February. See our Registrar Important Dates page for exact dates.
Statements of Account will be issued twice each year-- after the drop date each semester. Upon receipt of the Statement of Account from CSUEB, recruiters should review it for accuracy and let us know if you have questions or believe someone may have been omitted. Only students who have paid all tuition and fees for their academic program will be included on the Statement of Account.
If all is correct and complete, recruitment contractors are expected to submit an invoice on the agency’s letterhead within 90 days that contains the following information:
- The amount due to the agency for each Student; Student’s family and given name as it appears on their CSUEB application; Student’s Date of Birth; and the degree program in which the student is enrolled;
- The address (for payment), telephone, fax and email details of the agency;
- An invoice or reference number;
- Bank transfer details including the Beneficiary’s name, address and account number and Beneficiary Bank’s name address and ABA number of SWIFT code as well as any applicable Intermediary bank information;
- Any additional related information requested by CSUEB.
It is not necessary to create a separate invoice for each student. See sample invoice in our International Recruitment Contractor's Handbook. Under no circumstance will any invoice be accepted more than one calendar year after receipt of a Statement of Account.
For non-degree students enrolled in Global Academy
Statements of Account will be issued up to five times per year (Global Academy offers 5 8-week sessions annually). Per our recruitment contract, the resolution of account will be done after the third week of classes of each academic program offered on a semester or 8-week session format. CSUEB will confirm the number of students covered by the terms of the agreement and issue a Statement of Account & request an invoice from recruiters after the third week of classes. All invoices must be received by the Global Academy office prior to the end of each semester or 8-week ALP session. No payments will be made after the end of the semester or 8-week session. Refer to invoice instructions above.